Website Terms of Use and Privacy Notice

PLEASE READ THESE WEBSITE TERMS OF USE AND OUR PRIVACY NOTICE CAREFULLY BEFORE USING OUR WEBSITE

 

1.      WEBSITE TERMS OF USE

These terms of use (together with any documents referred to herein) (terms) tell you how you may make use of our website www.oxygenconservation.com (our site). Use of our site includes (without limitation) accessing, browsing or interacting with our site.

Please read our terms carefully before you start to use our site, as they will apply to your use of our site. We recommend that you retain a copy of our terms for future reference. This version of our terms was published in April 2023.

By using our site, you confirm that you accept our terms and that you agree to comply with them. If you do not agree to our terms, you must not use our site.

 

Information About Us

Our site is operated by Oxygen Conservation Limited (company number 13340769) (us or we). We are registered in England and Wales under company number 13340769 and have our registered office at Oxygen House, Grenadier Road, Exeter, Devon EX1 3LH, which is also our main trading address.

 

Changes To Our Terms or Our Site

We may revise our terms at any time by amending this page. Please check this page from time to time to take notice of any changes we make, as they are binding on you.

We may update our site from time to time and may change the content at any time. However, please note that any of the content on our site may be out of date at any given time, and we are under no obligation to update it.

We do not guarantee that our site, or any content on it, will be free from errors or omissions.

 

Accessing our Site

We do not guarantee that access to our site, or any content on it, will always be available or uninterrupted. Access to our site is permitted on a temporary basis. We may suspend, withdraw, discontinue or change all or any part of our site without notice. We will not be liable to you if for any reason our site is unavailable at any time or for any period.

You are responsible for making all arrangements necessary for you to have access to our site. You are also responsible for ensuring that all persons who access our site through your internet connection are aware of our terms and other applicable terms, and that they comply with them.

We do not represent that content available on or through our site is appropriate or available in all locations. We may limit the availability of our site to any person, business or geographic area at any time.

We try to make the Site as accessible as possible. If you have any difficulties using the Site, please contact hello@oxygenconservation.com.

 

Intellectual Property Rights

We are the owner or the licensee of all intellectual property rights in our site, and in the material published on it. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.

Nothing in our terms grants you any legal rights in our site or its content other than as necessary for you to access it. You agree not to adjust, try to circumvent or delete any notices contained on our site or its content (including any intellectual property notices) and in particular, in any digital rights or other security technology embedded or contained within our site or its content. For the avoidance of doubt, you must not use any part of the content on our site for commercial purposes.

Use of our trade marks is strictly prohibited unless you have our prior written permission.

 

No Reliance on Information

The content on our site is provided for general information only. It is not intended to amount to advice on which you should rely. You must obtain professional or specialist advice before taking, or refraining from, any action on the basis of the content on our site.

Although we make reasonable efforts to update the information on our site, we make no representations, warranties or guarantees, whether express or implied, that the content on our site is accurate, complete or up-to-date or regarding the suitability or operation of our site.

 

Limitation of our Liability

Nothing in our terms excludes or limits our liability for death or personal injury arising from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by English law.

To the extent permitted by law, we exclude all conditions, warranties, representations or other terms which may apply to our site or any content on it, whether express or implied.

We will not be liable to any user for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with:

  • use of, or inability to use, our site; or
  • use of or reliance on any information or content displayed on our site.

We will not be liable for any loss or damage caused by a virus, denial-of-service or distributed denial-of-service attacks or other technologically harmful material that may infect your computer or other device, their programs, data or other proprietary material due to your use of our site or to your downloading of any content on it, or on any website linked to it.

We assume no responsibility for the content of websites linked on our site. Such links should not be interpreted as endorsement by us of those linked websites. We will not be liable for any loss or damage that may arise from your use of them.

 

Uploading Content To Our Site 

Except for enquiries or newsletter subscriptions, you may not upload or post any content to our site.

 

Viruses

We do not guarantee that our site is or will be secure or free from bugs or viruses.

You are responsible for configuring your information technology, computer or other device programmes and platform in order to access our site. You should use your own virus protection software.

You must not misuse our site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our site, the servers on which our site is stored or any servers, computers or other devices or databases connected to our site. You must not attack our site via a denial-of-service attack or a distributed denial-of-service attack. By breaching these provisions, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our site will cease immediately.

Linking to our Site

You may link to our site’s home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it.

You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.

You must not establish a link to our site in any website that is not owned by you.

Our site must not be framed on any other site, nor may you create a link to any part of our site other than our home page. We reserve the right to withdraw linking permission without notice.

If you wish to make any use of content on our site other than that set out in these terms, please contact hello@oxygenconservation.com.

Third Party Links and Resources in our Site 

Where our site contains links to other websites and resources provided by third parties (including our social media channels), these links are provided for your information only. We have no control over the contents of those websites or resources.

Acceptable Use Rules

Your use of our site means that you accept, and agree to abide by, the following rules:

You may use our site only for lawful purposes. You may not use our site:

·        In any way that breaches any applicable local, national or international law or regulation.

·        In any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect.

·        To send, knowingly receive, upload, download, use or re-use any material in a way which does not comply with our terms.

·        To transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam).

·        To knowingly transmit any data, send or upload any material that contains viruses, trojan horses, worms, time-bombs, keystroke loggers, spyware, adware or any other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware.

You also agree:

·        Not to reproduce, duplicate, copy or re-sell any part of our site in contravention of the provisions of our terms.

·        Not to access without authority, interfere with, damage or disrupt:

o   any part of our site;

o   any equipment or network on which our site is stored;

o   any software used in the provision of our site; or

o   any equipment or network or software owned or used by any third party.

 

Suspension and Termination

We will determine, in our discretion, whether there has been a failure to comply with our acceptable use rules through your use of our site.  When such a failure has occurred, we may take such action as we deem appropriate, including:

·        Immediate, temporary or permanent withdrawal of your right to use our site.

·        Issue of a warning to you.

·        Legal proceedings against you for any costs or damages we may suffer or to claim any other remedy to which we may be entitled to as a result of such failure.

·        Disclosure of such information to law enforcement authorities as we reasonably feel is necessary.

We exclude liability for any actions taken in response to breaches of our acceptable use rules. The responses described above are not limited, and we may take any other action we reasonably deem appropriate.

We may revise our acceptable use rules at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we make, as they are legally binding on you. Some of the provisions may also be superseded by provisions or notices published elsewhere on our site.

 

Applicable Law

Our terms and their subject matter and formation (and any non-contractual disputes or claims) are governed by English law. We both agree to the exclusive jurisdiction of the courts of England and Wales.

 

Contact Us

To contact us, please send an email to hello@oxygenconservation.com. Alternatively, you can write to us at Oxygen Conservation Limited, Oxygen House, Grenadier Road, Exeter, Devon EX1 3LH.

 

  1. PRIVACY NOTICE

Information about Oxygen Conservation

Oxygen Conservation Limited (company number 13340769) (Oxygen Conservation, us or we) is the entity responsible for the collection and use of personal information by Oxygen Conservation. We are registered as a data controller at the Information Commissioner’s Office (ICO) with registration number ZB356237.

 

Information about our Privacy Notice

Our Privacy Notice applies to individuals who provide personal information directly to Oxygen Conservation, including any personal information provided through our website (www.oxygenconservation.com) (our site) or social media channels (including www.instagram.com/OxyConservation and www.facebook.com/OxygenConservation).

Your privacy is important to us. We are committed to protecting and respecting your privacy and ensuring compliance with data protection laws. Our Privacy Notice gives you information about how we collect, use and protect any personal information that you provide to us. It is important that you read our Privacy Notice.

Any changes we may make to our Privacy Notice in the future will be posted on this page, so you will always know what personal information we collect about you, the purposes we might use it for and to whom we might disclose it.

This version of our Privacy Notice was published in April 2023 and applies to the collection and use of personal information by us from April 2023. It aligns with the requirements of the Data Protection Act 2018 and the General Data Protection Regulation as enacted in the United Kingdom (UK GDPR).

 

Why does Oxygen Conservation use personal information?

Personal information is any information about an individual which can identify that person. We will only use your personal information when the law allows us to.

Under UK GDPR, we can only use your personal data if we have a proper reason. For example:

  • where you have given consent;
  • to comply with our legal and regulatory obligation;
  • for the performance of a contract with you or to take steps at your request before entering into a contract; or
  • for our legitimate interests or those of a third party.

Set out below is a description of all the ways we expect to use your personal information. We will only use your personal information for the purposes for which it was collected, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and will explain the legal basis which allows us to do so. Please note that we may use your personal information without your knowledge or consent where this is required or permitted by law.

We may use personal information in the following ways:

  • to allow you to access our site;
  • to provide you with information, newsletters and other updates, products and services that you may request from us;
  • to provide you with other information that is similar to that which you have already enquired about or that we feel may interest you;
  • to improve our site and ensure that content from our site is presented in the most effective manner for you and for your computer or other device;
  • to monitor and administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
  • to deal with any enquiries submitted by you via our site or our social media channels;
  • as part of our efforts to keep our site safe and secure; and
  • for internal record keeping.

We may combine personal information we receive from other sources with the personal information you give to us or that we collect about you.

We may use personal information we receive from other sources and/or combined personal information for the purposes set out in our Privacy Notice (depending on the types of personal information we receive).

 

Marketing information

We will only use your personal information for marketing purposes with your consent unless another lawful basis applies. You will be given the opportunity to opt out of receiving any marketing information by checking certain boxes on the forms we use to collect your personal information or unsubscribing from marketing emails via the hyperlink provided in such emails. You may also opt out of receiving any future marketing information at any other time by contacting us using the contact information set out in the ‘How to contact us’ section of our Privacy Notice.

 

Children’s privacy

Neither our site, our social media channels nor any of our products or services are aimed directly at children under the age of 13 and we do not knowingly collect their personal information.

 

How does Oxygen Conservation get personal information?

You may provide your personal information to us by making enquiries, sending us feedback, filling in forms or submitting a job application via our site or linked third party websites (including our social media channels), by corresponding with us by phone, e-mail or otherwise or otherwise by accessing, browsing or interacting with our site or our social media channels.

 

What personal information does Oxygen Conservation collect?

We may collect the following personal information about you:

  • Personal information you give us: The personal information you give us may include your name, date of birth, postal address, e-mail address, social media handles and phone number, financial information, personal description and photograph and other information regarding your work, education and employment history, activities and personal circumstances.
  • Personal information we collect about you: With regard to each of your visits to our site, we may automatically collect the following personal information (which may not be personally identifying by itself, however it may be possible to personally identify you if combined with other personal information):
    • Technical information, including the internet protocol (IP) address used to connect your computer or other device to the internet, your browser type and version, time zone setting, browser plug-in types and versions, operating system and platform; and
    • Information about your visit, including the full uniform resource locators (URL) clickstream to, through and from our site (including date and time), page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from our site.

 

Cookies

A cookie is a small text file which is placed onto your computer or other device when you use our site. We use cookies to help with website functionality. We will seek your consent to place cookies if they are not essential to core functionality such as security, network management and accessibility of our site. Please see the table below for more information about the cookies used by our site.

Cookie Source Function Necessary or Optional?

 
__qca

 

 Quantcast Marketing/Tracking Optional
_ga_B07VZ4NG3H

 

 Google analytics Statistics Optional
_ga

 

 Google analytics Statistics Optional
addtl_consent

 

 Google Google Additional Consent Optional

 

‘Necessary’ cookies enable core platform functionality and features such as security, network management and accessibility and do not require user consent to be set. Cookies that enable functionality that is not strictly necessary for core platform functions and features are classed as ‘Optional’ and therefore consent is sought via a cookie banner.

For further general information about cookies and how to delete or control cookies stored on your computer or other device, you can visit www.aboutcookies.org or www.allaboutcookies.org. Please note that by deleting our cookies or disabling future cookies you may not be able to access certain areas or features of our site.

  • Personal information we receive from other sources: We may receive personal information about you if you use any of the other websites operated, or other services provided, by Oxygen House Group. We may also receive personal information about you from:
    • commercial data providers;
    • research partners and project collaborators (including prospective research partners and project collaborators); and
    • publicly available sources.

In the event that we buy any business or assets or enter into any joint venture arrangements, we may receive personal information about you from the seller of such business or assets or our joint venture partners.

 

Third party websites

Our site may include links to third party websites (including our social media channels), plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share personal information about you. We do not control these third party websites, plug-ins or applications and are not responsible, and do not accept any liability, for their compliance with data protection laws.

When you leave our site, we encourage you to read the privacy notices of every website you visit or plug-in or application you download, in particular before submitting any personal information to those websites, plug-ins or applications.

 

How does Oxygen Conservation share your personal information?

  • With the Oxygen House Group Recruitment Team: Oxygen Conservation’s recruitment is managed in partnership with the Oxygen House Group Recruitment Team. We will transfer the personal information you have provided to us in any enquiries, applications or CVs submitted by you in connection with any vacancies advertised by us (whether via our site, our social media channels or otherwise) to the Recruitment Team, who will store your personal information in our applicant tracking system, Recruitee, and only use your personal information for the purposes of our recruitment process. Your personal information will be retained by the Recruitment Team for 18 months following the relevant vacancy being filled. Once this period has elapsed, your personal information will be permanently deleted. Your personal information may also be disclosed to any of our directors, employees or professional advisers who are involved in our recruitment process.

In the event that you are unsuccessful for the role in respect of which you have submitted an application and where you have provided consent to do so via the recruitment process, the Recruitment Team may consider you for other appropriate opportunities within the Oxygen House Group. Should such opportunities be identified, your personal information may be shared with, and used by, other companies within the Oxygen House Group for recruitment purposes only. You may withdraw your consent to this information sharing at any time by contacting us using the contact information set out in the ‘How to contact us’ section of our Privacy Notice.

  • With other members of Oxygen House Group generally: We may share your personal information with any companies within our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the Companies Act 2006, and any associated companies which have common ownership. This does not apply to information provided by you with us in connection with our recruitment process, which is covered above.
  • With third parties: We may share your personal information with selected third parties, including:
    • business partners and service providers in connection with the performance of any contract we enter into with them or you;
    • third parties who provide email delivery, customer relationship management and helpdesk services, or any other services which we choose to outsource;
    • IT hosting services;
    • research partners and project collaborators (including prospective research partners and project collaborators); and
    • analytics and search engine providers that assist us in the improvement and optimisation of our site.

We may also share your personal information with other third parties:

  • in the event that we sell any business or assets or enter into any joint venture arrangements, in which case we may disclose or transfer your personal information to the buyer of such business or assets or our joint venture partners;
  • if we are under a duty to disclose or share your personal information with any regulatory or law enforcement authorities and are required to do so;
  • in order to exercise or defend our legal rights or in connection with any legal proceedings or anticipated legal proceedings; and
  • in order to comply with any other legal obligation or enforce or apply our Terms of Use and any other agreements.

We require all third parties to respect the security of your personal information and to treat it in accordance with the law. We do not allow our third party service providers to use your personal information for their own purposes and only permit them to use your personal information for specified purposes and in accordance with our instructions.

 

How long is personal information stored for?

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for your personal information, we consider the amount, nature, and sensitivity of your personal information, the potential risk of harm from unauthorised use or disclosure of your personal information, the purposes for which we use your personal information, whether we can achieve those purposes through other means and applicable legal requirements.

As set out above, personal information provided to us in connection with a job application will be retained by the Oxygen House Group Recruitment Team for 18 months following the relevant vacancy being filled.

 

International transfers

The personal information we collect is stored and/or processed where we or our partners and third-party service providers maintain facilities.

The UK, the European Economic Area (EEA) and other countries outside the UK and EEA have differing data protection laws, some of which may provide lower levels of protection of privacy. It may be necessary for us to transfer your personal data to countries outside the UK and EEA. In those cases we will comply with applicable UK and EEA laws designed to ensure the privacy of your personal data.

 

Security of personal information

We have put in place appropriate physical, electronic and managerial security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We conduct regular penetration testing and reviews of our security standing.

In addition, we limit access to your personal information to those directors, employees and other third parties who have a business need to know. They will only use your personal information for specified purposes and are required to keep your personal information confidential.

We have put in place procedures to deal with any suspected personal information breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our site or our social media channels; any transmission is at your own risk.

 

Your rights

In certain circumstances, you have legal rights under UK GDPR in relation to your personal information which are known as data subject rights. Those rights are:

  1. The right to be informed of processing.
  2. The right to access personal information by making a subject access request.
  3. The right to rectification where personal information is inaccurate or incomplete.
  4. The right to erasure, sometimes called ‘the right to be forgotten’.
  5. The right to restrict processing.
  6. The right to data portability.
  7. The right to object to processing.
  8. The right not to be subject to a decision based solely on automatic processing.

Where you seek to exercise any of your data subject rights, we may need to request specific information from you to help us confirm your identity and establish your right to exercise such rights. This is a security measure to ensure that your personal information is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to exercise your data subject rights to speed up our response. Your legal rights do not apply in all instances. We will inform you if, in the context of your request, we do not consider that your legal rights apply.

If you wish to exercise any of your data subject rights set out above, please contact us using the contact information set out in the ‘How to contact us’ section of our Privacy Notice.

You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

You have the right to make a complaint at any time to the ICO regarding our collection and use of personal information. However, we would appreciate being given the chance to help you with your concerns before you approach the ICO, so please contact us using the details below in the first instance.

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us.

 

How to contact us

If you have any questions or would like more information about our collection and use of personal information, you can contact us by sending an email to hello@oxygenconservation.com or by writing to us at Oxygen Conservation Limited, Oxygen House, Grenadier Road, Exeter, Devon EX1 3LH.